Travel and Expenses Analyst

Job Introduction

The Travel & Expenses Analyst is responsible for managing, auditing, and optimizing employee travel and expense processes. This role ensures compliance with company policies, improves cost efficiency, and supports employees with expense-related queries while maintaining accurate financial records.

Key Responsibilities

• Review, audit, and process employee expense claims in line with company policies
• Monitor travel and expense spending trends and identify cost-saving opportunities
• Ensure compliance with internal controls, tax regulations, and audit requirements
• Administer and maintain Concur, the expense management system
• Investigate and resolve discrepancies, exceptions, and policy violations
• Provide guidance and support to employees on expense policies and procedures
• Collaborate with Finance, HR, and Procurement teams to improve T&E processes
• Prepare regular reports on divisional travel spend, policy compliance, and key metrics
• Conduct both group and divisional analysis on spending trends, cross checking both concur and perk platforms
• Support internal and external audits by providing required documentation

What We’re Looking For 

• Strong Microsoft Excel Skills including interpreting data by creating pivot tables, using vlookup’s and macros
• Excellent customer service and stakeholder management skills
• Strong analytical and problem-solving skills
• Attention to detail and ability to manage multiple tasks simultaneously
• Strong sense of urgency and of responsibility
• Experience with expense management tolls, specifically Concur, is desirable 

What We Can Offer You 

• Salary sacrifice pension
• 25 days holiday, plus bank holidays
• Additional holiday purchase scheme
• Free Tool Hire
• Life Assurance cover 3x salary 
• Share save scheme 
• Eye care vouchers
• Recommend a friend scheme 
• Learning & Development – commitment to upskilling and developing our people, structured in house training available alongside external training where required
• Cycle to work scheme 
• Long service recognition 
• My Vp discounts – a variety of discounts and rewards on thousands of well-known brands
• Discounts on HP products
• EE mobile contract discount offers
• Gym discounts
• Health Shield (discounted premiums on health care cash plan)
• Employee Assistance Programme
• Virtual GP Service
• Will Writing & Funeral Concierge Service
• Regit Assist 24/7 accident helpline – free joining

A Little Bit About Us 

Established in 1954, Vp plc has evolved into a dynamic group of companies with expertise in equipment rental. Our organisation encompasses eleven prominent operating divisions: Airpac Rentals, Brandon Hire Station, Hire Station, MEP Hire, ESS, Groundforce, TPA, Torrent Trackside, Vp Rail, UK Forks and CPH.

Across these divisions, we proudly provide an extensive range of specialist products and comprehensive services tailored to various industries. Our offerings cater to diverse sectors such as construction, civil engineering, rail, water, oil and gas, outdoor events, and housebuilding.

With a rich history and a commitment to excellence, Vp plc is your trusted partner for all your equipment rental needs.

Vp plc is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.