Administrator

Job Introduction

Are you an Excel whiz with a keen eye for detail and a passion for organisation? We're looking for a reliable, proactive Company Car Administrator to keep our fleet running smoothly and our drivers, who are your colleagues, happy.  In this key role, you’ll manage vehicle records, coordinate car orders, and ensure compliance - all while delivering outstanding service to your fellow colleagues across all our businesses.

Each day is different and brings with it new challenges and an opportunity to shape the way you get things done and show the impact you bring. If you’re ready to take the wheel of your career with a company that values precision and teamwork, we would love to hear from you! 

Key Responsibilities

• Accurately maintain Company car fleet and driver records 
• Maintain HR Systems to ensure that Payroll records are precise and relevant tax is charged accordingly
• Assist in the management of vehicles, ensuring they meet operational standards whilst balancing driver benefits
• Maintain effective communication with internal teams and drivers
• Organise car orders, deliveries, reallocations, and fleet movements, including managing driver expectations
• Maintain Third Party databases including motor insurance database (MID), toll road & congestion charge accounts
• Raise Purchase Orders for repairs and recharges
• Carry out driving licence checks in a timely manner using a third-party compliance platform
• Set up new Company car drivers with access to the mileage app and order fuel cards as appropriate
• Support the wider HR team in Company car processes

What We’re Looking For

• Excel expertise – You will crunch numbers, track data and create reports with confidence
• Reliability with a keen eye for detail – You’re the go-to person who gets things done accurately and on time, every time
• Communication skills – You’ll liaise with colleagues across all levels, suppliers and internal teams, making every interaction clear, positive and professional
• Confidence in making decisions – You will be able to see things from all sides and make the tough calls when needed
• Computer literacy – Whether you're troubleshooting tech issues, creating documents or collaborating online, you will have the skills to use computers efficiently and creatively
• Previous administration experience - Is essential as you will need to be able to work independently with minimal supervision

What We Can Offer You 

• Salary sacrifice pension
• 25 days holiday FTE, plus bank holidays
• Additional holiday purchase scheme
• Free Tool Hire
• Life Assurance cover 3x salary 
• Share save scheme 
• Eye care vouchers
• Recommend a friend scheme 
• Learning & Development – commitment to upskilling and developing our people, structured in house training available alongside external training where required
• Cycle to work scheme 
• Long service recognition 
• My Vp discounts – a variety of discounts and rewards on thousands of well-known brands
• Discounts on HP products
• EE mobile contract discount offers
• Gym discounts
• Health Shield (discounted premiums on health care cash plan)
• Regit Assist 24/7 accident helpline – free joining

A Little Bit About Us 

Established in 1954, Vp plc has evolved into a dynamic group of companies with expertise in equipment rental. Our organisation encompasses twelve prominent operating divisions: Airpac Rentals, Brandon Hire Station, Hire Station, MEP Hire, ESS, Groundforce, TPA, Torrent Trackside, CPH, Vp Rail, Vp RS and UK Forks.

Across these divisions, we proudly provide an extensive range of specialist products and comprehensive services tailored to various industries. Our offerings cater to diverse sectors such as construction, civil engineering, rail, water, oil and gas, outdoor events, and housebuilding.

With a rich history and a commitment to excellence, Vp plc is your trusted partner for all your equipment rental needs.

Vp plc is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.