Company Car Co-ordinator

Job Introduction

The Company Car Administrator is responsible for supporting the administration of the Company car fleet which comprises circa 400 vehicles spread across England, Wales & Scotland.  The role will encompass a wide range of tasks with responsibilities aimed at optimising the fleet, maintaining the compliance & safety of the fleet and drivers whilst ensuring excellent quality customer service.

Key Responsibilities 

• Accurately maintain Company car fleet and driver records 
• Maintain HR Systems to ensure that Payroll records are precise and relevant tax charged accordingly
• Assist in the management of vehicles ensuring they meet operational standards whilst balancing driver benefits
• Maintain effective communication with internal teams and drivers
• Organise car orders, deliveries, reallocations and fleet movements including managing driver expectations
• Maintain Third Party databases including motor insurance database (MID), toll road & congestion charge accounts
• Raise Purchase Orders for repairs and recharges
• Carry out driving licence checks in a timely manner using a Third Party compliance platform
• Set up new Company car drivers with access to the mileage app and order fuel cards as appropriate
• Support the wider HR team in Company car processes

What We’re Looking For

• Previous experience in administration processes 
• Excellent communication and interpersonal skills 
• Practical can-do approach
• Can work independently with minimal supervision
• Ability to work logically and systematically
• Confident decision-making skills
• Flexible and adaptable, able to quickly change focus and adapt well in response to change in strategic direction
• Understanding of the HR function within a business
• Computer literate – Microsoft Office in particular strong skills in Microsoft Excel
• Detail orientated

What We Can Offer You 

• Salary sacrifice pension
• 25 days holiday, plus bank holidays
• Additional holiday purchase scheme
• Free Tool Hire
• Life Assurance cover 3x salary 
• Share save scheme 
• Eye care vouchers
• Recommend a friend scheme 
• Learning & Development – commitment to upskilling and developing our people, structured in house training available alongside external training where required
• Cycle to work scheme 
• Long service recognition 
• My Vp discounts – a variety of discounts and rewards on thousands of well-known brands
• Discounts on HP products
• EE mobile contract discount offers
• Gym discounts
• Health Shield (discounted premiums on health care cash plan)
• Regit Assist 24/7 accident helpline – free joining

A Little Bit About Us 

Established in 1954, Vp plc has evolved into a dynamic group of companies with expertise in equipment rental. Our organisation encompasses twelve prominent operating divisions: Airpac Rentals, Brandon Hire Station, Hire Station, MEP Hire, ESS, Groundforce, TPA, Torrent Trackside, CPH, Vp Rail, Vp RS and UK Forks.

Across these divisions, we proudly provide an extensive range of specialist products and comprehensive services tailored to various industries. Our offerings cater to diverse sectors such as construction, civil engineering, rail, water, oil and gas, outdoor events, and housebuilding.

With a rich history and a commitment to excellence, Vp plc is your trusted partner for all your equipment rental needs.

Vp plc is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.